Instructions for Oral Presentations

Please find below guidance notes which have been compiled to ensure the successful running of the sessions.  These notes will be updated so please check back periodically for updates. 

Your presentation can be delivered live (in-person or online) or pre-recorded with live Q&A. Please make sure you have consulted the programme and are aware of the date, time, and session of your talk. If attending online, we ask that you attend for the whole session, and that you join at least 10 minutes before the session starts to run through any last-minute technical issues.

Instructions for pre-recording and uploading your content
  • Please record your content using the software of your choosing, making sure that you time your presentation to match the time allocated.
  • Authors are responsible for ensuring that they have the necessary copyright / permissions for all material included within their presentation.
  • We recommend using Zoom to create a local recording, which is available free of charge and works on most platforms. You are also welcome to use an alternative such as PowerPoint or any other suitable technology. If you are unable to record your content, please contact claire.garland@iop.org to arrange to record your presentation in Zoom at a convenient time.
  • Send your recorded content to claire.garland@iop.org. If the size of the file exceeds 10MB, please use a file sharing website such as https://wetransfer.com. We recommend that you create and email the link as occasionally web sharing sites are blocked by spam filters.  
  • During your allocated time slot, the presentation will be played locally by the conference organisers. Please ensure you are available to answer any questions. 
Instructions for delivering content live (in-person)
  • Please prepare your presentation keeping to the time allocated as this will be strictly enforced by the conference chair.
  • Authors are responsible for ensuring that they have the necessary copyright / permissions for all material included within their presentation.
  • Speakers are requested to bring their presentation on a USB memory stick in either Office 2010 powerpoint or .pdf format and preload it onto the PC/laptop located in the lecture theatre. Speakers should save their presentation into the appropriate pre-named session folders pre-set on the desktop and files should be saved by speakers surname and initial. 
  • To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary. Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative. Mac users should ensure that they bring the correct connection cable (VGA) with them. 
  • The chair of your session will introduce your talk and then moderate all questions from attendees.
 
Instructions for delivering content live (virtually)
  • We will be using Zoom Meetings for the online element of the event. Joining instructions will be sent to you shortly
  • Please prepare your presentation keeping to the time allocated as this will be strictly enforced by the conference chair. 
  • Authors are responsible for ensuring that they have the necessary copyright / permissions for all material included within their presentation.
  • During your presentation you will be asked to share your screen with your slides. We also recommend turning on your video camera. If you are using software that enables presenter notes and you have a set up with two screens, you may wish to share one screen with your slides and use the other screen to refer to your presenter notes.
  • Please send a back up copy of your slides to claire.garland@iop.org
  • After the presentation you will have the opportunity to verbally answer written questions received from participants via the chat and to answer live questions from participants via video. This will be facilitated by the chairperson assigned to your session.

Please note all sessions will be recorded and shared with attendees and via the On-Demand service. If you do not want your presentation recorded, please notify us prior to your session.

Q&A Session

The Q&A Sessions will be managed on Slido - links to the Slido channel will be included within the joining instructions sent to registered participants. 


Key dates

Abstract submission deadline {extended}:

3 September 2021

Early registration deadline:

31 August 2021

Registration deadline (in-person)

1 October 2021

Registration deadline (virtual)

11 October 2021 (12:00 BST)


Organised by AWE and IOP Materials and Characterisation Group




Sponsors